outlook 3

GTD: It’s not about the technology

I was about to write a post walking through the new app that I’m using for my GTD (Getting Things Done) this year, but I paused. I paused because over the past year, as I’ve really tried to implement GTD into my life, one of the biggest things I’ve learnt is that the technology you use isn’t that important.

When we think about GTD, there are lots of shiny apps out there which are always promising to make you a more productive person. It’s obvious that it’s not the app that makes someone productive, but the person using the app! However, we often lose sight of that when thinking about becoming more productive, because it’s easy to think that a new shiny app or system will make it different to last time. Will make it better. “This time,” we say. “This time I will be more productive and stick to GTD! This time will be different.”

Last year, my biggest realisation was that GTD is just a number of lists you keep to remind youself of what you’re trying to do. That’s it. It’s that simple.

You make a commitment to yourself to check those lists often enough that your mind trusts them, enough to not remember what’s on all of them all of the time. It’s a slow process, building trust in a framework like GTD because it often feels like you take one step forward before taking two back. I found that being honest with myself and just refocusing on GTD, the framework, much more relieving than searching for yet another app to try and use. For most of last year, I used Outlook for my tasks and it’s worked terrifically well, mostly because I worked at using it terrifically well.

So, I’m trying a new app. I will probably post about it, because I like it so far. It served as yet another reminder to me that the technology we use doesn’t matter. You could equally implement GTD with a paper notebook and get the same peace of mind possible without any of the more modern technologies out there. It’s just a bunch of lists.